Prepare for remote video recording

Introduction

This guide provides speakers with information on what to expect when participating in a remote video recording session, including some simple checks to perform in advance.

What to expect from us:

• The Wavecast Engineer will greet the speaker(s) on the meeting link.

• The Engineer will conduct a speaker briefing including camera and mic checks. This is an opportunity for speakers to check through slides, discuss the flow and ask any technical questions they may have.

• The Engineer will make edit notes throughout the recording.

• Once the recording session has finished, the Engineer will mix the speakers, graphics and any additional video or slides content.

• The Producer will share the recording for you to circulate or publish as suits you.

What we expect from you:

To help with a stress-free experience, speakers should complete the following simple checks when joining a recording session:

• Position yourself in a quiet, well lit room.

• Use a laptop or desktop computer, not a mobile or tablet, to join the green room - and ensure it's plugged in to the power.

• Use headphones, as audio from the device's speakers may cause interference.

• A standard webcam is sufficient, with the recommended resolution of 720px.

• Check the web browser is up-to-date.

• Check you have a reliable internet connection.

How the edit process works

1. The first edit of the video file will be shared via a link within one business day of the recording session. This version will be edited as per notes taken during the recording session.

2. Please share this with all stakeholders involved in the approval process and collate the feedback. Provide it to the Producer, along with the correlating time stamps.

3. To avoid contradictory editing notes, the feedback should be channelled through one person.

4. The second version of the video will then be shared with you within two business days of receiving your feedback.

5. Following this, share any further comments for your second round of amends.

6. Once you’re happy with the edit, please approve via email so we know the project is complete.

7. The final file will be shared with you for download and distribution. When downloading, always select the Uncompressed version.

Two rounds of edits is sufficient in most cases - but if you need more, we provide transparent hourly pricing for additional edits.

Frequently Asked Questions

How do I present slides?

Follow these instructions.

What if I make a mistake during the recording session?

No problem! If you stumble or wish to repeat any of the content, just notify the Engineer.

What platform do I need to join for recording?

We use Zoom as standard as it provides the highest audio and video quality. If you require an alternative, please contact the Producer.