Prepare for a live broadcast

Introduction

This guide contains information on what to expect when participating in a live broadcast, including some simple checks to perform in advance.

What to expect from us:

• 30 minutes prior to going live, the Wavecast Engineer will greet the speaker(s) in the green room.

• The Engineer will conduct a speaker briefing including camera and mic checks. This is an opportunity for speakers to check through slides, discuss the flow and ask any technical questions they may have.

• A preview of the live output will be available via the green room. Speakers should avoid monitoring the broadcast via the audience platform, as they will experience a delay.

• The Engineer will mix the speakers, graphics, slides and any additional video content.

• Once the broadcast finishes, the Engineer will take the speakers off air and will confirm once it’s safe to exit the green room.

• The Producer will share the session recording for you to circulate or publish as suits you. If you are hosting the video via a Wavecast hub, the Producer will publish it for you.

What we expect from you:

To help with a stress-free experience, speakers should complete the following simple checks when joining a live broadcast:

• Position yourself in a quiet, well lit room.

• Use a laptop or desktop computer, not a mobile or tablet, to join the green room - and ensure it's plugged in to the power.

• Use headphones, as audio from the device's speakers may cause interference.

• A standard webcam is sufficient, with the recommended resolution of 720px.

• Check the web browser is up-to-date.

• Check you have a reliable internet connection.

• Join the green room promptly. It may be worth checking the application is up-to-date in advance of the join time.

• Silence mobile devices and laptops. Disconnect unnecessary bluetooth devices.

• Close all programs that you don’t need during the broadcast.

• Try to position your notes within your natural eyeline, so you are looking to the camera as much as possible, rather than off to the side or below.

For added peace of mind, technical rehearsals are available as an additional service. Make an enquiry.