This guide explains the approval and decline process for guest passes when sponsors or their contacts wish to bring guests to an event. It covers both admin and user actions and email notifications.
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When creating or managing guest passes, you can enable moderation to control whether a guest pass is approved or declined. This can be configured in two places:
Initial Guest Pass Creation: Enable moderation during setup.
Guest Pass Settings: Adjust moderation settings after the guest pass has been created.
Moderation ensures that each guest pass requires administrative review and approval.
Admin actions occur on the backend and are managed by administrators. These include:
Approve: The guest pass is approved, allowing the guest to attend the event.
Refuse: The guest pass is declined, preventing the guest from attending.
Reset to Pending: The guest pass is returned to a pending state for further review.
User Actions (Guest Interactions)
User actions involve the guest’s interaction with the guest pass. These include:
Claimed: The guest has successfully claimed their pass.
Unclaimed: The guest has not yet claimed their pass.
Declined: The guest has declined the pass.
You can view guest passes for all events in the Dashboard > Guest Passes section. Clicking on the link for a specific event will take you directly to the guest pass listing, with the list already pre-filtered for that event. This helps you quickly find and manage guest passes relevant to your needs. For more information, please read our documentation here.
We use automatic email notifications to keep sponsors and their contacts informed about guest pass updates.
Emails are sent automatically at two times:
9:00 AM
3:00 PM
Emails are sent to the requester when admin actions are performed:
Approved: Notifies the requester that the guest pass has been approved.
Refused: Notifies the requester that the guest pass has been declined.
Emails can also be sent for user actions:
Claimed: Notifies the sponsor when a guest claims a pass.
Declined: Notifies the sponsor when a guest declines a pass.
To configure user action emails, and even personalise them, please contact us at clients@wavecastpro.com. Please note that some services may incur an extra charge.
We offer optional timeframe rules for guest registration. For example, you can set limits to prevent guests from registering for events more frequently than every six months.
To configure timeframe rules, please contact us at clients@wavecastpro.com. Please note that some services may incur an extra charge.
We offer optional timeframe rules for guest registration. For example, you can set limits to prevent guests from registering for events more frequently than every six months.
To configure timeframe rules, please contact us at clients@wavecastpro.com. Please note that some services may incur an extra charge.
For further assistance or customization, feel free to reach out to our support team at clients@wavecastpro.com.
